Cloud IT For Lawyers

Helping Attorneys Leverage Technology

10 Legal Tech Tips for Friday the 13th

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Friday the 13th has a reputation as a day of bad luck. Let’s change our luck around by heeding some tips that will ward off bad luck on any day.

1. Bates Numbering with Acrobat Pro – Bates Numbering within Acrobat Pro is easy, flexible and allows for changes and updates. The Pro version of Acrobat is required and Bates Numbering is accessible under the Tools menu. Yes, it allows you to choose your own crazy Bates number scheme.

Bates Number

2. Buy a Keyboard For Your Tablet – Tablets are great, but by buying a keyboard to use with the tablet it becomes much more of a business tool. The keyboard can be integrated within the case or carried separately as a Bluetooth device.

3. Update Your LinkedIn Profile – LinkedIn has been around for a while, but have you looked at your LinkedIn profile lately? Take a few minutes to put up a new picture, add more content and update your recent publications. People are using LinkedIn. Are you?

4. Use Paste Special in MS Office Products – If you are tired of pasting data into documents, emails and briefs with incorrect formatting, choose the Paste Special option under the Paste Menu. Choose Unformatted Text to leave the bad formatting behind.

Paste Special

5. Limit Your PowerPoint – PowerPoint slides should not be used as a prompt for the presenter. They need to convey the most important, impactful data in your presentation. By limiting your PowerPoint to simple clear messages, the audience will be listening to you and not reading your PowerPoint.

6. Read the Terms of Service – When engaging in cloud computing, many attorneys assume that the terms of service of one provider are the same as every other. They are not! Be sure to read the terms of service for any provider where you store your client’s confidential data.

7. Get Rid of Your Fax Machine – Many law firms have the (wrong) idea that they need to maintain a physical fax machine in order to send and receive faxes. Just because your client has not moved into the age of electronic faxing does not mean that your firm needs to keep a fax machine sitting in the office. Investigate online fax services or free services can be found with a little research. You can receive and send your faxes electronically and your client can keep their fax machine.

8. Use Virtual Assistants – Today, your assistant does not have to work in the office with you. Consider engaging a virtual assistant for short or long term assignments. They would work just like an assistant in your office. They can do anything from calling clients, to managing calendars, to booking travel, and any other projects that don’t require them to be physically in the office.

9. Backup (and Restore) Your Cloud Data Locally – Tools like Dropbox are a wonderful way to store and share documents. However, this does not relieve the necessity to back up your data. Periodically, copy your data from Dropbox, Box.net, Google Drive, SkyDrive (whatever flavor of storage you prefer) to your local backup drive. Test some files to make sure that your backup works in case disaster strikes.

10. Try Voice Recognition Software – Since I can talk faster than I can type, voice recognition software has been a lifesaver for me. If you have tried voice-recognition software in the past and not been pleased with it, give it a try again. The technology has greatly improved over the last few years, and it will be worth the short investment of time.

Good luck on Friday the 13th, and make the most of the day by trying some of these tips.

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